Effective Date: 26 September 2016
RV Spares Online (ABN 37 101 183 290) (RV Spares Online) is bound by the Australia Privacy Principles (APPs) set out in the Privacy Act 1988 (Cth) (Privacy Act). RV Spares Online understands the importance of, and is committed to, protecting your personal information.
In the event of any inconsistency, the legislative requirements of the Privacy Act will override the provisions of this document.
HOW WE COLLECT YOUR PERSONAL INFORMATION
RV Spares Online will collect and hold your personal information in a fair and lawful manner, and not in an intrusive way. Where it is reasonably practical to do so, RV Spares Online will collect your personal information directly from you. RV Spares Online may collect the personal information you directly give us through some of the following means:
- when you make an inquiry or order in relation to goods or services, including through a Website;
- in administering and performing any contracts with you, or our service providers;
- when you contact RV Spares Online via telephone, email or facsimile or make an online submission through a Website;
- if you supply it to RV Spares Online in person;
- from correspondence (whether in writing or electronically);
- while conducting customer satisfaction and market research surveys;
- when providing any of RV Spares Online’s goods or administering any of RV Spares Online’s services; and
- as otherwise required to undertake and manage RV Spares Online’s business.
However, in certain cases RV Spares Online may collect personal information from publically available sources and third parties, such as RV Spares Online’s authorised dealers, suppliers and other business partners, suppliers, recruitment agencies and contractors.
When RV Spares Online collects personal information from you, it will take reasonable steps to notify you or ensure you are aware of:
- RV Spares Online’s contact details;
- that RV Spares Online has collected your personal information, and whether that collection is required or authorised by law;
- the purposes of collection;
- the consequences if personal information is not collected (such as if this will affect RV Spares Online’s ability to provide products or services to you);
- RV Spares Online’s usual disclosures of personal information of the kind collected;
- whether RV Spares Online is likely to disclose personal information to overseas recipients, and if practicable, the relevant countries in which they are located.
If RV Spares Online collects personal information about you from a third party it will, where appropriate, request that the third party inform you that RV Spares Online is holding such information, how RV Spares Online will use and disclose it, and that you may contact RV Spares Online to gain access to and correct and update the information.
WHAT PERSONAL INFORMATION WE MAY COLLECT
The type of personal information RV Spares Online may collect can include (but is not limited to) the following information:
- your name;
- your job title and employment information (including history, qualifications, references and payroll information, and with your consent or otherwise in accordance with the Privacy Act, sensitive information in the form of health and medical information as relevant to your employment);
- contact information including postal address and email address, phone numbers and facsimile details;
- billing information;
- demographic information including postcode, preferences and interests; and
- other information relevant to customer surveys and/or offers that may be your personal information.
Where you do not wish to provide RV Spares Online with your personal information, RV Spares Online may not be able to provide you with requested goods or services.
WHAT WE DO WITH THE INFORMATION WE GATHER
As a general rule, RV Spares Online will only collect and process personal information for purposes that would be considered relevant and reasonable in the circumstances.
RV Spares Online collects, holds, uses and discloses personal information to:
- offer and provide its goods and services;
- improve its goods and services;
- manage and administer those goods and services, including account keeping and internal record keeping procedures;
- communicate with you, including (but not limited to), emailing you tax invoices;
- complying with its legal and regulatory obligations; and
- otherwise to operate and manage its business.
RV Spares Online will not use or disclose your personal information for any other purpose unless you have consented to that use or disclosure.
RV Spares Online may disclose personal information between our organisations or to third parties such as its authorised dealers and suppliers, organisations that provide RV Spares Online with technical and support services, RV Spares Online’s professional advisors, or where permitted by the Privacy Act. If RV Spares Online discloses your personal information to a third party, it generally requires that the third party protect your information to the same extent that RV Spares Online does.
Like most businesses, marketing is important to RV Spares Online’s continued success. RV Spares Online believes it has a unique range of products and services that are provided to customers at a high standard. RV Spares Online therefore likes to stay in touch with customers and let them know about new opportunities. RV Spares Online may provide you with information about new products, services and promotions either from us, or from third parties which may be of interest to you.
RV Spares Online will not disclose your personal information to third parties for marketing purposes without your consent.
You may opt out at any time if you no longer wish to receive commercial messages from RV Spares Online. You can make this request by contacting RV Spares Online’s Privacy Officer, and in the case of emails, can unsubscribe from our mailing list by clicking on the Safe “Unsubscribe” link at the bottom of an email.
PROTECTION OF PERSONAL INFORMATION
RV Spares Online will hold personal information as either secure physical records, electronically on our intranet system, in cloud storage, and in some cases, records on third party servers, which may be located overseas.
RV Spares Online maintains appropriate physical, procedural and technical security for its offices and information storage facilities so as to prevent any loss, misuse, unauthorised access, disclosure, or modification of personal information. This also applies to disposal of personal information.
RV Spares Online further protects personal information by restricting access to personal information to only those who need access to the personal information do their job. Physical, electronic and managerial procedures have been employed to safeguard the security and integrity of your personal information.
RV Spares Online will destroy or de-identify personal information once it is no longer needed for a valid purpose or required to be kept by law.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added to your computer. The cookie can help analyse web traffic or let you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
Overall, cookies help us provide you with a better Website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of a Website of RV Spares Online.
For information on cookie settings of your internet browser, please refer to your browser’s manual.
ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION
You may contact RV Spares Online’s Privacy Officer to request access to the personal information that RV Spares Online holds about you and/or to make corrections to that information, at any time. On the rare occasions when RV Spares Online refuses access, we will provide you with a written notice stating our reasons for refusing access. RV Spares Online may seek to recover from you reasonable costs incurred for providing you with access to any of the personal information about you held by us.
RV Spares Online is not obliged to correct any of your personal information if we do not agree that it requires correction and may refuse to do so. If RV Spares Online refuses a correction request, we will provide you with a written notice stating our reasons for the refusal.
RV Spares Online will respond to all requests for access to or correction of personal information within a reasonable time.
OVERSEAS TRANSFERS OF PERSONAL INFORMATION
If in future RV Spares Online does propose to disclose personal information overseas, we will do so in compliance with the requirements of the Privacy Act. RV Spares Online will, where practicable, advise you of the countries in which any overseas recipients are likely to be located.
If you do not want us to disclose your information to overseas recipients, please let RV Spares Online know.
From time to time RV Spares Online may engage an overseas recipient to provide services to us, such as cloud-based storage solutions. Please note that the use of overseas service providers to store personal information will not always involve a disclosure of personal information to that overseas provider. However, by providing RV Spares Online with your personal information, you consent to the storage of such information on overseas servers and acknowledge that APP 8.1 will not apply to such disclosures. For the avoidance of doubt, in the event that an overseas recipient breaches the APPs, that entity will not be bound by, and you will not be able seek redress under, the Privacy Act.
Where practicable, RV Spares Online is required to provide the option for you to deal with us anonymously or under a pseudonym. This option will not be available where RV Spares Online is required or authorised by law to deal with individuals who have identified themselves, or if RV Spares Online needs to verify your identity in order to provide products or services to you.
RESOLVING PERSONAL INFORMATION CONCERNS
The Privacy Officer, RV Spares Online
Mail: PO Box 302 Emu Plains 2750, NSW
RV Spares Online takes all complaints seriously, and will respond to your complaint within a reasonable period.
If you are dissatisfied with the handling of your complaint, you may contact the Office of the Australian Information Commissioner:
Office of the Australian Information Commissioner
GPO Box 5218, Sydney NSW 2001
Telephone: 1300 363 992